COVID-19 Vaccination Policy for Onsite and Visiting Vendors

Policy Guidelines

Effective Monday, November 1, 2021 all vendor representatives who access any Wellstar facility must have valid proof of full COVID-19 vaccination. The COVID-19 Vaccination Policy Guidelines for Onsite and Visiting Vendor Representatives can be found here or in Vendormate Kiosks and/or Vendormate’s Digital Badging application. Vendor representatives must provide valid proof of full COVID-19 vaccination (CDC-issued vaccine card or Excelsior COVID-19 Vaccination Pass). Entering any Wellstar facility obligates the vendor to abide by this policy.

If full vaccination is not achieved, or an approved exemption is not provided, vendor representatives are not allowed into any Wellstar location.

All vendor’s must attest that they will abide by this initiative by providing Proof of Attestation or exemption in Vendormate, and all visiting vendor representatives must sign in through Vendormate, upload required vaccination documentation, attest that they have reviewed this policy and print their badge upon arrival.

For any Wellstar location that does not have a Vendormate Kiosk, vendors are to utilize Vendormate Digital Badging remote access capabilities or may be required to show proof of vaccination to their Wellstar contact prior to the visit or service.

Vendor’s exempt from Vendormate registration requirements — therefore, not required to utilize Vendormate functionality — are required to review the onsite and visiting vendor vaccination guidance and retrieve the attestation letter, sign and email to [email protected].

Wellstar vendor/contractor partners who do not have Vendormate access will be required to submit a formal attestation for their exempt, unvaccinated employees. This attestation indicates that the business has a formal COVID-19 vaccination exemption process in place, which grants exemptions based on medical or religious grounds, and that their employee, who is or will be working onsite at Wellstar, has satisfied the requirements of that exemption process. Please fill out the attestation.

Please do not enter any Wellstar facilities if you have symptoms including fever, cough, difficulty breathing, body aches, chills, or a new loss of sense of smell or taste. Our patients have weakened immune systems and we must take every precaution to protect them from infection, including COVID-19.

All individuals are required to comply with Wellstar’s masking, screening and social distancing guidelines while on Wellstar locations. Currently all individuals must continue to wear a mask in all patient care facilities, clinical areas, and public areas where patients may be present, regardless of vaccination status.

Due to the nature of some services, our vaccination requirements will not extend to the following types of vendors:

• Delivery, freight, currier, and logistics personnel.
• Utility service providers such as gas, electric, water, cable/internet and phone.
• Repair personnel needed to respond to any emergent issue to ensure continued operations and the protection of Wellstar property, patients, and staff.
• All local, state and federal government and regulatory agencies who would need to access facilities for official business.
• Any service providers privately contracted and/or paid by any patient in our post-acute facilities.

Construction Contractor’s and Sub-Contractor’s have a separate guidance to follow which can be found here.

Failure to properly prepare for the November 1, 2021, effective date, will result in your inability to access Wellstar facilities. It’s imperative for your company to begin gathering documentation and uploading and attesting to this policy as soon as possible to avoid disruption.